Make Your Space: Contest Rules

Ryerson University and MPI Group Inc. (the “Contest Sponsor”) are launching the ‘Make Your Space Challenge’ (the “Contest”) to provide Ryerson University students with the opportunity to propose the creation of an innovative solution to the maker space in the new Jarvis Street Residence, expected to open in 2018.

The maker space is approximately 220 net square feet (16’-6” by 12’) and can be used for whatever purpose(s) your group determines as a need for future residence students. Proposals should imagine the types of activities that will take place, and propose the equipment and furniture required to support those activities. Additional details are provided in the Contest registration form available below.

Read more about the Make Your Space Challenge, here.

CONTEST PERIOD

The entry period for the Contest begins on November 9, 2015 at 9:00 am and ends on November 26, 2015 at 11:59 pm Eastern Standard Time (the “Contest Entry Period”). To be eligible, the registration portion of Contest Entry (as defined herein) must be submitted during the Contest Entry Period.

ELIGIBILITY

The Contest is open to any group of between two (2) and five (5) individuals that meet the following criteria (hereinafter referred to as “Entrant Group”):

  • is each a legal resident of Canada (except Quebec);
  • is each of the age of majority in the province or territory of residence;
  • is each enrolled at Ryerson University during the Contest Entry Period; and
  • has a unique, innovative solution to the maker space in the new Jarvis Street Residence:

A group is not eligible to enter the Contest or be selected as a Winner (as defined herein) if any member of the group is:

  • a non-student employee, officer, director, governor, representative or agent of either Ryerson University or any of its affiliates or MPI Group Inc. (the “Contest Parties”); or
  • a member of the immediate family (parent, child, sibling, or spouse) or household (whether related or not), of any of the above individuals set out in the paragraph immediately above.

HOW TO ENTER

No purchase necessary. The Entrant Group may enter the Contest at any time during the Contest Entry Period, by,

  1. Completing and electronically submitting the Contest registration form during the Contest Entry Period; and
  2. No later than 9:00AM on January 22, 2016, submitting a description of the Entrant Group’s innovative solution to the maker space in the new Jarvis Street Residence (the “Solution”) in a format determined by the Entrant Group and that can be reviewed by the Jury in a maximum of three (3) minutes (the location for submission will be made available to Entrant Groups well in advance of January 22, 2016), (each a “Contest Entry”).

CONTEST ENTRY CONDITIONS

There is a limit of one (1) Contest Entry and solution per Entrant Group. If it is discovered that any group attempted to obtain more than one (1) Contest Entry or provide more than one Solution; and/or use multiple names, identities or any other means to enter or otherwise participant in the Contest, then (in the sole and absolute discretion of the Contest Sponsor) the group may be disqualified from the Contest. To be eligible, the Contest Entry (including the innovative Solution) must not violate the rights of any third party (for example, it must not defame, infringe or violate publicity or privacy rights or any person, living or deceased, or otherwise infringe upon any person’s, entity’s, or organization’s personal or property rights, including but not limited to, intellectual property rights). All Contest Entries are confidential and will be used by the Contest Sponsor (and any other company or individual engaged in the provision of goods or services related to this Contest) for the sole purpose of administering and judging the Contest. Subject to the foregoing sentence, Contest Entries become the property of the Contest Sponsor and will not be returned. By entering the Contest, the Entrant Group agrees as follows:

  • The Entrant Group will comply with these Contest Rules and with the decisions of the Contest Sponsor, which are irrevocable and are legally binding in all matters related to the Contest;
  • The Contest Entry (including the innovative business solution of the Entrant Group) does not violate the rights of any third party (for example, it does not defame, infringe or violate publicity or privacy rights or any person, living or deceased, or otherwise infringe upon any person’s, entity’s, or organization’s personal or property rights, including but not limited to, intellectual property rights);
  • If selected as a Winner (as defined below) and in consideration for receipt of the Prize, each individual group member of the Entrant Group will be required to enter into an agreement (the “IP Assignment”) with MPI Group Inc. whereby they agree to:
  1. Assign and transfer to MPI Group Inc., all right, title and interest throughout the world and in perpetuity in and to the Solution, including the full worldwide copyright therein and the right to create derivative works which modify or alter the Solution in any manner of form whatsoever; and
  2. Waive in favour of MPI Group Inc. all moral rights, authors’ rights or rights of a like kind in the Solution; and
  • That the Contest Sponsors may, in their sole discretion and for any reason, decide to cancel the Contest at any time before the selection of a Winner.

PRIZES

There is one prize available to be awarded in this Contest as follows (each a “Prize”).

  • 1st Place Prize: a cash prize of two thousand dollars ($2,000), to be awarded to the Entrant Group (divided equally among Entrant Group members) who receives the highest Score (as defined herein).

Entrant Groups are advised that Prize money awarded to individual Entrant Group members is taxable income and any group member of a Winner will be issued a T4A from the Contest Sponsor evidencing the relative portion of the Prize as “Other Income” in accordance with the requirements of the Canada Revenue Agency.

WINNER SELECTION PROCESS AND ODDS OF WINNING

A panel of judges (the “Jury”) will be appointed by the Contest Sponsor to judge the Contest Entries on the basis of the following criteria (“Criteria”):

Evaluation Criteria

 

Weight
a) Innovation (Creativity, Entrepreneurial Approach):
An innovation is something original, new, and important in a particular field. Is the proposed Solution a unique solution? Does it approach the challenge from a new perspective? Is the proposed solution an effective product, process, service, technology or idea that is not currently present in the community?
30%
b)

 

Feasibility:
How reasonably does the proposed Solution address the problem?   To what degree does the proposed Solution fit in with the existing environment and culture at Ryerson? Is it operationally/technically realistic with current technology? Is it economically feasible? Is it achievable within a realistic and reasonable timeframe?
35%
c) Scalability:
A characteristic of a system, model or function that describes its capability to cope and perform under an increased/expanding workload.   Does the Solution have potential for growth? Will it be able to maintain or even increase its level of performance/efficiency when tested by greater demands?
10%
d) Sustainability:
Is the proposed Solution short- or long-term? Can it be used for more than one academic year? Have available resources (funding, human resources, time, etc.) been taken into consideration? Can the Solution be self-sustaining or does it need constant external support? Are social and environmental consequences considered?
25%

The Jury will give each Solution a score based on the Criteria (the “Score”). The odds of being selected as an eligible winner will depend on the total number of Contest Entries, the caliber of each Solution and compliance with the Criteria. Judging for the first stage is scheduled to be completed on or about January 29, 2016 (the “Selection Date”), at this time the top three (3) Entrant Groups with the highest Scores will be short-listed (the “Short-listed Entrants”).

The Contest Sponsor, or its designated representative, will make a maximum of three (3) attempts to contact each eligible Short-listed Entrant by telephone or email (using the information provided in the Contest Entry) within five (5) business days of the end of the January 29, 2016. If the eligible Short-listed Entrant cannot be contacted within five (5) business days of the end of the Selection Date, or if there is a return of any notification as undeliverable, then the eligible Short-listed Entrant will be disqualified and will forfeit all rights to a Prize and the Contest Sponsor reserves the right in its sole and absolute discretion, to select an alternate team for the Short list based on the next highest Score in accordance with these Contest Rules (in which case the foregoing provisions of this section will apply to such alternate Short listed Entrant).

Short-listed Entrants will have the opportunity to further refine their concept and present it in front of the Jury on February 19, 2016 (the “Presentation Date”). The presentation by the Short-listed Entrants should include the following (the “Presentation Requirements”):

  1. Plan, elevations and millwork opportunities with a minimum of one rendered plan with proposed finishes and fitments, minimum of two elevations indicating specifics for walls of interest (i.e. electrical locations and three millwork sections or details explaining space allocation to task);
  2. Rendered perspectives of the space with a minimum of two views;
  3. Proposal of materials (amount and proportion of finishes, materials and aesthetic complement) – either digitally or with physical samples; and
  4. Specifications and detailing – including listing of names, colours and manufacturers; and
  5. Printed materials setting out a summary of the presentation and the intent of the Solution.

The Jury will judge the presentations by the Short-listed Entrants using the following criteria (the “Presentation Criteria”):

Evaluation Criteria

 

Weight
a) Innovation (Creativity, Entrepreneurial Approach):
An innovation is something original, new, and important in a particular field. Is the proposed Solution a unique solution? Does it approach the challenge from a new perspective? Is the proposed solution an effective product, process, service, technology or idea that is not currently present in the community? Is the new level of communication effective in showing process for the Solution?
20%
b)

 

Feasibility:
How reasonably does the proposed Solution address the problem?   To what degree does the proposed Solution fit in with the existing environment and culture at Ryerson? Is it operationally/technically realistic with current technology? Is it economically feasible? Is it achievable within a realistic and reasonable timeframe? Do the concepts proposed seem to have an ability to work on the proposed level of function?
20%
c) Scalability:
A characteristic of a system, model or function that describes its capability to cope and perform under an increased/expanding workload.   Does the Solution have potential for growth? Will it be able to maintain or even increase its level of performance/efficiency when tested by greater demands?
10%
d) Sustainability:
Is the proposed Solution short- or long-term? Can it be used for more than one academic year? Have available resources (funding, human resources, time, etc.) been taken into consideration? Can the Solution be self-sustaining or does it need constant external support? Are social and environmental consequences considered? Are finish solutions and ideas of waste management considered?
20%
e) Presentation:
Is the intent of the Solution communicated effectively? Does the Entrant Group understand the audience and how to convey the message and the benefit of the Solution? Does the presentation address all elements of the Presentation Requirements?
30%

The Jury will score each Short-listed Entrant using the Presentation Criteria (the “Presentation Score”) and the Contest Entry that receives the top Presentation Score will become the eligible Prize winner (the “Eligible Winner”).

The Contest Sponsor, or its designated representative, will make a maximum of three (3) attempts to contact the Eligible Winner by telephone or email (using the information provided in the Contest Entry) within five (5) business days of the end of the Presentation Date. If the Eligible Winner cannot be contacted within five (5) business days of the end of the Selection Date, or if there is a return of any notification as undeliverable, then the Eligible Winner will be disqualified and will forfeit all rights to a Prize and the Contest Sponsor reserves the right in its sole and absolute discretion, to select an alternate Eligible Winner based on the next highest Presentation Score in accordance with these Contest Rules (in which case the foregoing provisions of this section will apply to such alternate Eligible Winner).

DECLARATION OF WINNERS

Before an Eligible Winner of the Prize is confirmed a winner (after confirmation each referred to as a “Winner”), each individual group member of the the Eligible Winner must sign and return, within five (5) business days of notification, i) the IP Assignment; and ii) a declaration of compliance and release of liability prepared by the Contest Sponsor (the “Waiver”). In the Waiver, the Eligible Winner is required to, among other things:

  • correctly answer a mathematical skill-testing question without mechanical or other aid;
  • confirm compliance with these Contest Rules;
  • agree to release the Contest Parties from any and all claims, damages, liabilities, costs and expenses arising from any liability in connection with this Contest, the Winner’s participation therein and/or the awarding and use/misuse of the Prize or any portion thereof;
  • agree to indemnify the Contest Parties against any and all claims, damages, liabilities, costs and expenses arising from use of the Contest Entry or Solution including, without limitation, any claim that the Contest Entry or the Solution of the Entrant Group infringes a proprietary interest of any third party;
  • agree to the publication, reproduction and/or other use of Winner’s name, address (province and city), statements about the Contest and/or photographs or other likeness without further notice or compensation, in any publicity or advertisement carried out by or on behalf of the Contest Sponsor in any manner whatsoever, including print, broadcast or the internet; and
  • acknowledge acceptance of the Prize (if awarded).

The Eligible Winner will be disqualified and forfeits all rights to the Prize if any group member from the Eligible Winner:

  • fails to correctly answer the skill-testing question;
  • fails to sign the IP Assignment;
  • fails to return the properly executed Contest documents within the specified time; and/or
  • cannot be a declared a Winner in accordance with these Contest Rules for any reason;

and then the applicable Entrant Group will be disqualified (and will forfeit all rights to be a Winner). In the event of such disqualification, the Contest Sponsor reserves the right, in its sole and absolute discretion, to select the Solution that received the next highest judged score during the Contest to be an eligible winner (in which case the foregoing provisions of this section shall apply to such new eligible Prize winner).

RIGHT TO SUSPEND/MODIFY/TERMINATE

If for any reason the Contest is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Contest, the Contest Sponsor reserves the right to cancel, suspend and/or modify the Contest, or any part of it, and disqualify any individual or entity who is responsible for such action. If terminated, the Contest Sponsor may, in its sole discretion, determine the winners from among all eligible Contest Entries received up to time of such action using the procedures outlined herein.

LIMITATIONS OF LIABILITY AND RELEASE

No liability or responsibility is assumed by the Contest Sponsor or the Contest Parties resulting from the Entrant Group’s participation in or attempt to participate in the Contest or ability or inability to upload or download any information in connection with the Contest. No responsibility or liability is assumed by the Contest Sponsor or the Contest Parties for technical problems or technical malfunction arising in connection with any of the following occurrences which may affect the operation of the Contest: hardware or software errors; faulty computer, cable, satellite, network, electronic, Internet connectivity or other online or network communication problems; errors or limitations of any Internet service providers, servers, hosts or other providers; garbled, jumbled or faulty data transmissions; failure of any online transmissions to be sent or received; lost, late, delayed or intercepted transmissions; inaccessibility of the Contest website or Sponsor website in whole or in part for any reason; traffic congestion on the Internet or the Contest website or Sponsor website; unauthorized human or non-human intervention of the operation of the Contest, including without limitation, unauthorized tampering, hacking, theft, virus, bugs, or worms; or destruction of any aspect of the Contest, or loss, miscount, misdirection, inaccessibility or unavailability of an email account used in connection with the Contest. The Contest Sponsor and the Contest Parties are not responsible for any printing, typographical, technical, computer, network or human error which may occur in the administration of the Contest, the uploading, the processing of Contest Entries, the judging of the Solution, the announcement of the Prizes or in any Contest-related materials. Use of the Contest website and Sponsor website is at user’s own risk. The Contest Sponsor and the Contest Parties are not responsible for any personal injury or property damage or losses of any kind which may be sustained to any member of the Entrant Group’s or any other person’s computer or video equipment resulting from participation in the Contest. By participating in the Contest, the Entrant Group agrees:

  • to release the Contest Sponsor and the Contest Parties from any and all claims, damages or liabilities arising from or relating to such Start-up Business’ participation in the Contest;
  • under no circumstances will the Entrant Group (or any member of the Entrant Group) be permitted to obtain awards for, and the Entrant Group hereby waives all rights to claim, punitive, incidental, consequential, or any other damages; and
  • all causes of action arising out of or connected with this Contest, or any prize awarded, shall be resolved individually, without resort to any form of class action.

By accepting any Prize, recipient agrees that the Contest Parties will have no liability whatsoever for, and shall be held harmless by Winner against, any liability for injuries, losses or damages of any kind to persons or property resulting in whole or in part, directly or indirectly, from participation in the Contest or from the acceptance, possession, misuse or use of any Prize. The Contest Sponsor and the Contest Parties are not liable in the event that any portion of the Contest is canceled due to weather, fire, strike, acts of war or terrorism, or any other condition beyond their control.

ANY ATTEMPT BY AN INDIVIDUAL, WHETHER OR NOT AN ENTRANT GROUP MEMBER, TO DELIBERATELY DAMAGE, DESTROY, TAMPER OR VANDALIZE THE CONTEST WEBSITE AND/OR THE SPONSOR WEBSITE OR INTERFERE WITH THE OPERATION OF THE CONTEST IS A VIOLATION OF CRIMINAL AND CIVIL LAWS, AND THE CONTEST SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES AND DILIGENTLY PURSUE ALL REMEDIES AGAINST ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT PERMITTED BY LAW.

PRIVACY AND PUBLICITY RELEASE

The Contest Sponsor and its authorized agents will collect, use, and disclose the personal information provided upon registration and entry into the Contest for the purposes of administering the Contest and Prize fulfillment, in accordance with the Contest Sponsor’s privacy policy, available at http://www.ryerson.ca/privacy. By accepting a Prize, Winners (including the Representative of the Winner and any employee, officer or director of the Winner) consent to the publication and use of their name, address (city, province), voice, statements, photographs, image and/or likeness, logo, trademark in any form, manner or media whether now known or hereafter devised, including, without limitation, in print, radio, television and on the Internet for any purpose in connection with the Contest including, without limitation, for the purposes of advertising and trade, and promoting the Contest Sponsor and /or Contest, without further notice or compensation.

GENERAL

The Contest is governed in accordance with the domestic laws of the Province of Ontario and the federal laws of Canada applicable therein. The Contest Sponsor reserves the right, in its sole and absolute discretion, and without prior notice, to adjust any of the dates and/or timeframes stipulated in these Contest Rules, to the extent necessary, for purposes of verifying compliance with these Contest Rules or for any other reason. The Contest is in no way sponsored, endorsed or administered by, or associated with, Facebook or Twitter. The Entrant Group understands that you are providing your information to the Contest Sponsor and not to Facebook or Twitter. The information the Entrant Group provides will only be used for the administration of this Contest and in accordance with the Contest Sponsor’s privacy policy. Facebook and Twitter are completely released of all liability by each member of an Entrant Group or and each participant in this Contest. Any questions, comments or complaints regarding the Contest must be directed to the Contest Sponsor and not Facebook or Twitter. In the event of any discrepancy or inconsistency between the terms and conditions of these Contest Rules and disclosures or other statements contained in any Contest-related materials, the terms and conditions of these Contest Rules shall prevail, govern and control to the fullest extent permitted by law.